March 27th, 2019

What is iCloud and how do I use it?

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iCloud storage setup

Looking for ways to easily transfer data between your Apple devices, like your iPhone, iPad and MacBook? This is a question Asurion Experts answer often while helping our 300 million customers (and counting!) get the most out of their tech, appliances, and connections. In this article, they'll explain everything you need to know about iCloud, from how to set it up to how to back up your iPhone to iCloud and much more.

What is iCloud?

iCloud is Apple’s cloud-based storage that securely holds your music, photos, videos, documents, and a lot more. With iCloud, you can access your information across any of your devices. You can even use iCloud to help you find your device if you misplace it.

Why should I use iCloud for my iOS devices?

Simply put, iCloud makes life easier. It’s an easy way to store important pictures, contacts, and documents in case something was to happen to your phone. According to Asurion’s claims data, more than 70 million phones are lost, stolen, or damaged every year – so, it’s best to have a storage back up plan in place, just in case.

An added bonus: when you get a new phone, using iCloud makes it easy to transfer everything from your old device to your new one.

How to set up iCloud on your iOS device or Mac

There are several ways to set up iCloud from an iOS device. Once you access it on one device, you can turn iCloud on your other iOS devices like your Apple Watch or Apple TV.

How to set up iCloud on iPhone or iPad

  1. Go to your device Settings, then click on iCloud.
  2. Enter your Apple ID and password.
  3. Then, turn on the features you want to use.

How to set up iCloud on Mac computer

  1. Go to the Apple Menu.
  2. Then click on System Preferences and select iCloud
  3. Enter your Apple ID and password, then turn on the features you want to use.

How to back up your iPhone to iCloud

First, make sure you’re connected to Wi-Fi (Go to Settings > Wi-Fi). It’ll make your experience faster and, even better, it won’t drain your data. Also, for a smoother transfer, make sure your software is updated (Settings > General > Software Update). Once those two steps are done, you're ready to back up your iPhone to iCloud.

  1. Open the Settings app and tap [your name] at the top. If you don’t see your name, tap Sign in to your iPhone. If you don’t have an Apple ID, you’ll need to create one to access Apple services like iCloud, the App Store, iMessage, and more.
  2. On the next screen, toggle on iCloud Backup. If you receive a message about disabling iTunes backup, tap Ok.
  3. Tap Back Up Now. Make sure to stay connected to Wi-Fi.

To free up iCloud storage, go back to iCloudManage Storage.

How to automatically back up to iCloud

Automatic backups keep your data stored and updated in iCloud in case of an emergency. iCloud automatically backs up your phone every time it’s plugged in and connected to Wi-Fi – making it easy to keep everything up to date.

  1. Tap Settings > [your name] > iCloud.
  2. Turn on/off each item you want to back up automatically.

You can turn off backup for any apps that you don’t want included in your automatic backup. This can also help conserve iCloud storage space.

  1. Tap Settings > [your name] > iCloud.
  2. Tap iCloud > Manage Storage > [This “device”].
  3. Turn on/off each app you want to remove from the backup. If you delete content from an iOS device with automatic backups enabled, that content will also delete from iCloud.

How to transfer data to new phone using iCloud

If you’re looking to move photos, contacts, and messages over to your new phone, transferring using iCloud is your best bet.

First, you’ll need to back up everything from your old phone – follow the instructions on how to backup to iCloud from earlier in this article. If you’ve already set up your iPhone, you can still restore your content from iCloud – but you’ll need to reset your new phone and go through the initial setup again.

  1. To ensure a smooth transfer, make sure you have the latest software version by tapping SettingsGeneral > Software Update. If an update is available, tap Download and Install.
  2. Wipe your phone clean before you pull everything from iCloud. Tap Settings > General > Reset > Erase All Content and Settings.
  3. Your phone will turn off and bring you to the initial “Hello” screen. Once you get to the Apps & Data screen, tap Restore from iCloud Backup.
  4. Sign in to iCloud with your Apple ID and password.
  5. Select your latest backup to start transferring your data. It’ll take some time for everything to restore, so don’t worry if your apps are grayed out or your photos aren’t loading yet.

How to set up iCloud photos

If you want to store your photos in iCloud, make sure you turn on iCloud Photos. If you’re running out of storage space, select Optimize iPhone Storage instead of Download and Keep Originals.

How to restore iOS devices from an iCloud backup

  1. Make sure you have the most recent software update on your iOS device. Go to Settings > General > Software Update.
  2. Check to see the last time you backed up your device before you restore it. Go to Settings > [Your name] > iCloud > Manage Storage > Backups.
  3. Go to Settings > General > Reset, then tap Erase All Content and Settings.
  4. On the Apps & Data screen, tap Restore from iCloud Backup, then sign in to iCloud.
  5. Select Choose Backup and then choose from the list of backups in iCloud.

How to set up a new iOS device from an iCloud backup

  1. Turn on your device.
  2. On the Apps & Data screen, tap Restore from iCloud Backup, then sign in to iCloud.
  3. Select Choose Backup and then choose from the list of backups in iCloud.

What is iCloud Keychain?

We know it’s tricky to keep track of usernames and passwords for all the accounts you use on your phone, like social media, online banking, and email. Thankfully, there’s a way to make it easier. iCloud Keychain remembers your passwords so you don’t have to. Keychain safely stores your login details, so you can access them from any of your Apple devices.

How to set up iCloud Keychain

  1. Open Settings and tap your name at the top of the screen.
  2. Tap iCloud > Keychain.
  3. Tap the switch to turn on iCloud Keychain.

You can use Keychain on your other Apple devices as long as you are signed in to iCloud.

How to save a password to iCloud Keychain

The next time you sign in to an app or website on your iOS device, Keychain will prompt you through a notification and ask to save your login information.

Once saved, Keychain can automatically enter your information the next time you want to log in. For more secure accounts, like your online banking, you may have to use Touch ID to access your password from Keychain.

Protect your phone

For more than 25 years, Asurion has helped 300 million customers protect, connect, and enjoy the tech they love most. And smartphones are no exception. Your life is on your device, make sure it’s protected. Learn more about Asurion phone insurance plans today.

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